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Atrium · New York
Client Overview
A well-established corporate organization is seeking a polished, personable, and highly organized
Receptionist / Office Assistant – Corporate Office
to join their team. This company offers a professional, collaborative, and fast-paced office environment where exceptional customer service, attention to detail, and a proactive attitude are highly valued.
The ideal candidate enjoys being the face of an office while also providing essential administrative and operational support to ensure daily business activities run smoothly.
Salary/Hourly Rate
$23/hr - $24/hr
Position Overview
The Receptionist / Office Assistant – Corporate Office will serve as the first point of contact for visitors, clients, vendors, and employees while providing general administrative and office coordination support.
This position combines front desk reception, customer service, administrative assistance, and daily office operations. The ideal candidate is polished, professional, friendly, and highly organized, with the ability to manage a busy reception area while balancing multiple administrative responsibilities.
This is an excellent opportunity for someone who enjoys working in a corporate environment, takes initiative, and is eager to contribute to a positive and efficient workplace.
Of The Receptionist / Office Assistant – Corporate Office
Serve as the first point of contact for visitors, clients, vendors, and employees, providing a welcoming and professional experience.
Manage the front desk and maintain a polished, organized, and presentable reception area.
Answer, screen, and direct incoming phone calls and general inquiries.
Greet and check in guests, coordinate visitor access, and maintain visitor logs.
Manage incoming and outgoing mail, packages, deliveries, and courier services.
Coordinate conference room reservations, meeting schedules, and room setup.
Assist with meeting preparation, including catering, refreshments, and hospitality arrangements.
Provide general administrative support, including data entry, filing, scanning, copying, and document preparation.
Assist with calendar management, scheduling, and coordinating internal meetings.
Monitor and replenish office supplies, kitchen items, and pantry inventory.
Maintain the organization and presentation of conference rooms, common areas, and shared office spaces.
Communicate with building management, maintenance teams, and outside vendors regarding office needs.
Assist with expense tracking, invoice processing, and basic administrative recordkeeping.
Support employee onboarding logistics, including workspace preparation and coordinating office access.
Assist with internal office events, employee celebrations, and special projects.
Provide administrative assistance to various departments and team members as needed.
Previous experience in a Receptionist, Front Desk Coordinator, Office Assistant, Administrative Assistant, or similar corporate office role.
Professional, polished, and welcoming demeanor.
Comfortable serving as the first point of contact in a busy corporate environment.
Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace.
Proactive, resourceful, and willing to assist wherever needed.
Ability to maintain confidentiality and exercise sound judgment.
Reliable, punctual, and comfortable working fully onsite.
Previous experience working within a corporate, financial services, professional services, or other business office environment.
Experience coordinating conference rooms, meetings, visitors, and office hospitality.
Familiarity with visitor management systems, office phone systems, and conference room technology.
Experience ordering office supplies and coordinating with building management and vendors.
Experience providing administrative support to multiple departments or senior-level professionals.
Comfortable interacting with executives, clients, and external business partners.
Ability to anticipate office needs and independently manage routine responsibilities.
Education
High school diploma or equivalent required.
Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
Details
| Company | Atrium |
| Location | New York |
| Type | FULL TIME |
| Niche | Client information workers |