Executive Assistant I Private Equity Firm

Career Group · New York

FULL TIME$1,20,000 – $1,20,000 / yr

Job Description

Executive Assistant I — Private Equity Firm

Midtown Manhattan

Compensation:

$120,000–$130,000 base salary DOE + discretionary bonus

Work Schedule:

Hybrid, 4 days onsite, 1 day remote

Hours:

9:00 AM – 6:00 PM, with flexibility as needed

About the Opportunity

A growing private equity firm is seeking a highly polished, proactive Executive Assistant to support senior members of the investment operations team. This is a high-visibility role that requires exceptional organizational skills, strong business judgment, and the ability to operate effectively in a fast-paced environment with competing priorities.

The ideal candidate is a true business partner who thrives on creating structure, anticipating needs, and ensuring senior professionals can operate at maximum efficiency. This role offers exposure to both investment professionals and operational leaders across a collaborative and entrepreneurial organization.

Key

Responsibilities

Manage complex and ever-changing calendars for senior investment professionals and portfolio operations leaders

Coordinate high-volume internal and external meetings across multiple stakeholders and time zones

Anticipate scheduling conflicts and proactively identify solutions before issues arise

Arrange domestic and international travel, including detailed itineraries and last-minute adjustments

Process and reconcile expense reports accurately and efficiently

Ensure executives are fully prepared for meetings through coordination of agendas, materials, and logistics

Track follow-ups, action items, and key deadlines to support seamless execution

Coordinate interactions with investors, portfolio company executives, candidates, consultants, and external partners

Provide administrative support for recruiting-related activities involving executive-level talent searches for portfolio companies

Assist with special projects and ad hoc initiatives as needed

Partner closely with the broader administrative team to maintain a collaborative and team-oriented culture

Qualifications

5+ years of Executive Assistant experience supporting senior executives, partners, or investment professionals

Prior experience within private equity, investment management, financial services, consulting, or other fast-paced professional environments preferred

Demonstrated success managing complex calendars and high-volume scheduling

Experience coordinating extensive travel and handling expense management

Exceptional organizational skills and attention to detail

Strong written and verbal communication skills

Advanced proficiency with Microsoft Office, particularly Outlook

Please submit your resume in Word format for immediate consideration.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Company	Career Group
Location	New York
Type	FULL TIME
Niche	Full-time
Salary	$1,20,000 – $1,20,000 / yr

Explore 1M+ Live Opportunities.