Explore 1M+ Live Opportunities.
Direct applications, high-package MNC listings, and exclusive insider referrals updated daily across 50+ niches worldwide.
Live Jobs|Remote & Onsite|Apply in 1 Click
Join Our WhatsApp Job ChannelDirect applications, high-package MNC listings, and exclusive insider referrals updated daily across 50+ niches worldwide.
Pocketbook Agency · East Hampton, New York
JRN: 2696
A private estate in East Hampton is seeking an Assistant to the Estate Managers to provide full administrative support to the estate’s management team. Reporting directly to the Estate Manager, this person keeps managers organized, handles day-to-day logistics, and steps in on errands, guest requests, and event service as needed. The ideal candidate is organized, detail-oriented, and service-minded, and enjoys being the person who keeps everything moving behind the scenes. This role works closely with the Estate Manager, House Manager, Chief of Operations, and the purchasing and logistics team.
If you’re looking to join a great team with opportunity for advancement, this is the perfect opportunity!
RESPONSIBILITIES
Provide complete administrative support to the East Hampton Estate Managers
Maintain and update calendars and schedules
Greet and escort vendors and guests on property
Manage purchase orders, receiving, and returns
Track supply levels and place orders
Handle research, document prep, and general home office tasks
Pack and ship items as needed
Gather information and share it with the right departments
Coordinate pet appointments and general pet care
Run errands as needed
Maintain inventory and keep spaces and systems organized
Draft and distribute meeting minutes
Prepare expense reports and reconcile credit card statements
Plan and manage staff celebrations with the People Systems and Database Coordinator
Respond quickly to principal and guest requests and route them to the right manager
Prior administrative, high end hospitality or household support experience preferred
Highly organized with strong attention to detail and follow-through
Comfortable with expense reporting and credit card reconciliation
Tech-savvy with working knowledge of common tools
Service-minded, with a warm and professional presence around principals and guests
Discreet and trustworthy with a strong sense of confidentiality
Collaborative team player who communicates across departments
Hands-on and flexible, with no task too big or too small
East Hampton, NY
Schedule:
Monday-Friday when principals are not in town, week-round coverage when family is in residence.
Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Details
| Company | Pocketbook Agency |
| Location | East Hampton, New York |
| Type | FULL TIME |
| Niche | Full-time |