Job Description : The role of an Assistant Manager Accounts in a restaurant business focuses on daily financial control, food cost oversight, revenue reconciliation, and support for the Accounts/Finance Manager. This position is critical for maintaining accurate financial records across sales channels, managing supplier/vendor payables, inventory costing, and ensuring tight internal cash and banking controls for restaurant operations.
Core Responsibilities
- Assist in the timely and accurate completion of month-end and year-end accounting processes tailored to restaurant sales and operating cycles.
- Maintain and review the general ledger, perform regular account reconciliations (bank accounts, petty cash, POS/card receipts, aggregators like Foodpanda, etc.), and ensure proper cost center allocation across kitchen, service, and administrative functions.
- Prepare preliminary draft financial statements, including income statements (P&L showing Prime Cost, Food & Beverage Cost %, Labor Cost %), balance sheets, and cash flow forecasts.
- Assist the Accounts Manager in building operational budgets and analyzing daily/weekly cost variances against target Cost of Goods Sold (COGS) and labor percentages.
- Prepare required financial schedules, invoices, and tax documentation for internal and external audits.
- Review, code, and process invoices for raw materials, perishable goods, dry store inventory, equipment maintenance, and utility bills.
- Reconcile Goods Received Notes (GRNs) with purchase orders (POs) and vendor invoices to verify price consistency and quantities received.
- Track weekly/monthly raw material inventory counts, calculate theoretical vs. actual usage, and record inventory waste, spoilage, and shrinkage.
- Maintain up-to-date vendor accounts, manage payment schedules, and negotiate credit terms where applicable.
- Reconcile daily Point of Sale (POS) sales reports against cash register balances, credit/debit card merchant receipts, and bank deposits.
- Manage receivables and commission reconciliations for third-party food delivery platforms (e.g., Foodpanda, delivery apps) and direct delivery payments.
- Manage invoicing, advance deposits, and collection follow-ups for corporate catering, private events, or bulk orders.
- Oversee restaurant floor and kitchen petty cash floats, ensuring strict receipt verification for daily emergency local purchases.
- Maintain the fixed asset register for kitchen machinery, refrigeration, furniture, fixtures, and POS hardware, including calculating depreciation.
- Handle provincial sales tax on services (e.g., PRA sales tax on restaurant services), Income Tax withholding/deductions, and statutory filings for vendor and payroll disbursements.
Job Specification
Technical Skills
- Proficiency in accounting platforms (e.g., Odoo, QuickBooks Online/Desktop) and POS/Restaurant ERP system integration.
- Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, inventory modeling).
- Thorough understanding of restaurant prime costs (Food Cost % & Labor Cost %), inventory valuation methodologies (FIFO), waste tracking, and local tax regulations (PRA sales tax on restaurant services and Income Tax withholding rules).
Soft Skills
- High attention to detail, strong analytical capabilities, effective organizational skills, and clear verbal/written communication.
Job Rewards and Benefits
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