Tiered Approach
In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
- Tier 0 : UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
- Tier 1 : Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
- Tier 2 : UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
- Tier 3 or no tier indicated : All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
Background
UNDP’s Rule of Law Programme in Pakistan is working to strengthen the rule of law and to ensure equal access to justice and security services, particularly for women and marginalized groups across Pakistan in Khyber Pakhtunkhwa (KP) including the merged districts (MDs), Balochistan, and Islamabad Capital Territory (ICT). In close collaboration with a range of government, rule of law and justice sector institutions, the overall Programme aims to enhance and sustain peace and stability for the longer-term in Pakistan.
The Programme activities and interventions therefore directly correspond with the government of Pakistan’s strategies and commitments to rule of law and justice reforms, as well as improving the efficiency and effectiveness of institutions to deliver accountable and affordable security and justice services to the public.
The Rule of Law Programme implementation is guided by the following four strategic objectives:
- Policy, legal and regulatory frameworks strengthened to warrant people-centered, equitable, timely, affordable justice and security delivery to all people with an emphasis on women, marginalized and vulnerable groups, and digital technologies.
- Capacity of justice and security stakeholders (duty bearers) enhanced to deliver inclusive, timely, and accessible services to all people with an emphasis on women and digital technologies.
- Capacity of women, and the most vulnerable and marginalized (rights holders) strengthened to access referral pathways to justice and security.
- Justice and security sector institutional facilities enhanced to deliver inclusive, timely, and accessible justice and security services, through women friendly and gender-responsive infrastructure development support with an emphasis on flood resilience and green energy.
Against this backdrop, UNDP actions and interventions are aimed at restoring public confidence and service delivery in the formal justice and rule of law sectors through a range of initiatives i.e. policy development and reform, fostering justice and security sector governance, as well as oversight and accountability at an institutional level with emphasis on inclusive and gender-responsive programming. The overall engagement strategy, therefore, involves both federal and local levels. The Programme is implemented in partnership with the Judiciary, Police, Prosecution, Prisons, Probation and Reclamation, Bar Associations, Civil Society Organizations (CSOs) and the academia both at federal and provincial levels.
The Project Outreach and Events Analyst will provide specialized support for programme outreach, visibility, stakeholder engagement, events, documentation and knowledge management. The Analyst will support coherent and inclusive engagement with government counterparts, justice and security institutions, civil society, legal professionals, academia, media, communities and other relevant stakeholders, and will help communicate programme objectives, activities, achievements and results to diverse audiences.
The Analyst will support the planning and coordination of consultations, policy dialogues, conferences, launches, workshops, roundtables, knowledge-sharing activities and other programme events; contribute to the development and quality assurance of outreach and visibility products; and support systematic documentation of programme achievements, lessons learned and good practices. S/he will promote gender-responsive, inclusive and ethical communication and outreach approaches, with particular consideration for women and vulnerable populations.
The Rule of Law Programme is placed within the Democratic Governance Unit of the UNDP Country Office in Pakistan, and the Analyst will work under the supervision of the Team Lead – Programme Specialist and coordinate with designated other team members and relevant Country Office colleagues.
Duties and Responsibilities
Scope of Work
The Outreach and Events Analyst will report directly to the Team Lead – Programme Specialist. The Analyst will provide specialized support and coordination for programme outreach, visibility, stakeholder engagement, events, documentation and knowledge-management activities under the Rule of Law Programme.
The Analyst will support the planning, implementation and quality assurance of outreach and engagement initiatives aimed at strengthening awareness, participation, institutional ownership and understanding of programme-supported reforms and services. S/he will coordinate substantive event planning, support the preparation of audience appropriate communication and visibility products, and contribute to the systematic documentation and dissemination of programme results, lessons learned and good practices.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams and projects in multidisciplinary teams to enhance and enable horizontal collaboration.
Key Duties and Responsibilities
- Plan and coordinate programme outreach, visibility and stakeholder engagement.
- Develop and maintain programme outreach, visibility and events plans and support their regular review and implementation.
- Coordinate an annual calendar of outreach, visibility, consultation, dialogue and public-engagement activities in coordination with designated other team members and institutional partners.
- Support the identification and mapping of relevant stakeholder groups and appropriate outreach approaches for different audiences, including justice and security institutions, civil society, legal professionals, academia, media and communities, as relevant.
- Support stakeholder engagement and outreach initiatives that strengthen awareness, participation, institutional ownership and understanding of programme-supported reforms and services.
- Ensure outreach approaches are inclusive, gender-responsive, accessible and sensitive to the needs and circumstances of women and vulnerable populations.
- Establish and maintain effective working relationships with institutional counterparts, programme partners and relevant external stakeholders to facilitate outreach and engagement activities.
- Coordinate programme events, consultations, dialogues and knowledge-sharing activities.
- Coordinate the substantive planning and organization of programme events, including consultations, policy dialogues, conferences, launches, workshops, roundtables, knowledge-sharing sessions and other stakeholder engagements.
- Support the definition of event objectives, target audiences, agendas, key messages, speakers and expected outcomes in coordination with designated other team members and institutional counterparts.
- Prepare or coordinate event-related materials, including concept notes, agendas, invitations, talking points, briefing materials, participant information and visibility products.
- Coordinate substantive event requirements with designated other team members and relevant Country Office colleagues, including venues, participant arrangements, interpretation, audiovisual requirements, printing and other logistical inputs, while retaining responsibility for substantive event planning, outreach and visibility.
- Liaise with contracted event-management, communications, media and other service providers, as applicable, and support quality assurance of their deliverables.
- Support appropriate documentation and follow-up of events, including key messages, outcomes, commitments, participant feedback and agreed actions.
- Maintain an organized programme events calendar and documentation repository to support coordination and avoid duplication across programme activities.
- Ensure high-quality programme communications and visibility.
- Support consistent application of applicable UNDP, donor and programme visibility requirements and guidelines across programme activities and materials.
- Coordinate the development, review and dissemination of visibility and outreach materials, including programme briefs, fact sheets, banners, backdrops, invitations, presentations, infographics, digital content and other communication products.
- Coordinate with designated other team members and relevant Country Office colleagues to ensure accuracy, consistency, appropriate branding and quality of externally facing materials.
- Support development of clear, accessible and audience-appropriate messages that communicate programme objectives, activities, achievements and results.
- Review visibility and communication materials prepared by consultants, service providers and programme partners for compliance with agreed branding, messaging and quality requirements.
- Support appropriate acknowledgement and visibility of programme partners and donor support in events, publications, digital content and other external communication products.
- Maintain organized records of approved visibility materials, templates, photographs, audiovisual content and related documentation.
- Document programme achievements, lessons learned and good practices and support knowledge products.
- Coordinate systematic documentation of programme achievements, results, institutional changes, lessons learned and good practices in coordination with designated other team members and institutional partners.
- Develop and/or coordinate human-interest stories, case studies, success stories, programme briefs, event summaries and other knowledge and outreach products that communicate programme results to relevant audiences.
- Support the translation of technical programme information and evidence into clear, accessible and audience-appropriate communication and knowledge products for non-technical audiences.
- Support collection, organization and quality assurance of photographs, quotations, testimonials and other communication assets, ensuring appropriate consent, safeguarding and ethical considerations where applicable.
- Facilitate dissemination of programme knowledge products, lessons and good practices through appropriate programme, institutional and UNDP channels.
- Contribute to institutional learning by supporting the organization and documentation of knowledge-sharing and learning events.
- Promote gender-responsive, inclusive and ethical outreach and engagement.
- Integrate gender equality, inclusion, accessibility and non-discrimination considerations into outreach strategies, stakeholder engagement, events and communication products.
- Support targeted outreach approaches that facilitate meaningful participation of women, persons with disabilities and other vulnerable or marginalized groups in relevant programme consultations, dialogues and public-engagement activities.
- Promote gender-sensitive and survivor-centred communication practices, including appropriate approaches to confidentiality, informed consent, dignity, safety and responsible use of personal stories, images and testimonials.
- Support development of outreach content that reflects diverse perspectives and avoids stereotypes, stigmatizing language and unintended harm.
- Support documentation and communication of programme results relating to women’s participation, access to justice, gender-responsive institutional reform and services for vulnerable populations.
- Identify opportunities to strengthen women’s visibility, voice and participation in programme-supported dialogues, events, knowledge platforms and public-facing initiatives.
Monitor outreach and events activities and ensure quality assurance and results-based implementation.
- Monitor implementation of programme outreach and events plans and provide regular updates on planned and completed activities, audience reach, emerging needs and follow-up actions.
- Support the development and use of simple tools to document participation, audience reach, stakeholder feedback and results of outreach and engagement activities, including relevant gender-disaggregated information.
- Coordinate with designated other team members to identify upcoming visibility and stakeholder-engagement opportunities and ensure timely planning and preparation.
- Review terms of reference, scopes of work and technical requirements for communications, outreach, event-management and related service providers, as required.
- Monitor relevant service-provider deliverables and support technical quality assurance and timely completion in accordance with agreed requirements.
- Provide substantive inputs on outreach, visibility, events and knowledge products for programme workplans, progress reports, briefing notes, presentations and other programme documentation.
- Keep abreast of good practices and emerging approaches in development communication, stakeholder engagement, public outreach and event management and identify their potential application within the Programme.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The Analyst will maintain effective working relationships with relevant government institutions, justice and security-sector stakeholders, civil society, academia, media and other partners. S/he will work closely with the UNDP Country Office Communications Team and in coordination with designated programme team members and other relevant Country Office colleagues to ensure coherent messaging, quality communication and visibility products, inclusive stakeholder engagement, quality delivery, and consistent application of applicable UNDP communication and visibility requirements. The Analyst will draw on the technical guidance and communication expertise of the Country Office Partnership and Communications Team while ensuring that outreach and visibility activities are closely aligned with programme objectives, substantive content and stakeholder engagement priorities.
Competencies
- Achieve Results : LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively : LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously : LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility : LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination : LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner : LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion : LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
- General (across the functions) - Event planning and execution : Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.
- Administration & Operations - Entitlement travel : Knowledge of policy and procedures related to entitlement travel, including the identification of entitlement for lump sum for UNDP as well as other UN agencies.
- Administration & Operations - Events management (including retreats, trainings and meetings) : Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc
- Business Development - Knoweledge Generation : Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need.
- Business Management - Partnerships Management : Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies .
- Business Management - Project Management :
Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve
specific goals.
- Business Management - Communication :
Communicate in a clear, concise and unambiguous manner both through written and
verbal communication; to tailor messages and choose communication methods depending on the
audience.
Required Skills and Experience
- Min. Education requirements
- Advanced university degree (master's degree or equivalent) in Communications, Journalism, Media Studies, Public Relations, Development Studies, Social Sciences, International Relations, Public Administration or a closely related field is required, OR
- A first-level university degree (bachelor's degree) in the areas mentioned above, in combination with an additional two years of qualifying experience, will be given due consideration in lieu of the advanced university degree.
- Min. years of relevant work experience
- Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
- Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international in communications, outreach, stakeholder engagement, event coordination, public information, knowledge management or related areas is required.
- Desired Skills
- Experience in planning and coordinating outreach, visibility, stakeholder-engagement and/or public-information activities is desired
- Experience in organizing and coordinating conferences, consultations, policy dialogues, workshops, launches or other public and stakeholder events is desired
- Experience developing, reviewing or coordinating communication and visibility materials, including briefs, fact sheets, stories, digital content, presentations or event materials, is desired.
- Experience documenting programme results, achievements, lessons learned, good practices, case studies or human-interest stories is desired.
- Experience working with government institutions, development partners, civil society, media or other diverse stakeholder groups is highly desirable.
- Experience coordinating communications, event-management, media, design, audiovisual or other specialized service providers would be an advantage.
- Proven knowledge of donor visibility and branding requirements would be a strong advantage.
- Experience translating technical or programme information into clear, accessible and audience-appropriate communication and knowledge products is desired.
- Proven familiarity with digital communications, social media, photography, audiovisual content and basic content-management approaches would be an asset.
- Experience in knowledge management, knowledge products and dissemination of lessons and good practices would be an advantage.
- Experience in rule of law, governance, justice, security or related development programming would be desirable.
- Good and proven understanding of gender-responsive, inclusive, survivor-centred and ethical communication approaches is desired.
- Previous work experience with UNDP, UN agencies or international development organizations would be an advantage.
- Strong writing, editing, organizational, interpersonal and stakeholder-coordination skills and experience are desired.
- Required Language(s)
- Fluency in English and Urdu is required.
- Professional Certificates
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Use of AI by candidates
Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection
#J-18808-Ljbffr
