Executive Assistant

iRocket · Hauppauge, New York

FULL TIME

Job Description

iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.

The Role

We are seeking 2 experienced Executive Assistants to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.

Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities

Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication

Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables

Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity

Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations

Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making

Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives

Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys

Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries

Global Travel Management: Coordinate domestic and international travel logistics for executives

Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner

Requirements

8+ years of executive-level support experience, preferably in a fast-paced environment

Possess a Bachelor's degree

Experience managing complex calendars and global travel logistics

Strong problem-solving skills and meticulous attention to detail

Ability to thrive under pressure and adapt quickly in a dynamic environment

Excellent judgment and discretion in handling sensitive information

Event management experience, including budget oversight and vendor coordination

Experience supporting multiple executives, managing diverse priorities and personalities

Well-rounded, adaptable work style, ideally with startup or small company experience

Strong organizational and prioritization skills

Ability to manage multiple schedules, projects, and competing priorities with efficiency and professionalism

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Wellness Resources

Company	iRocket
Location	Hauppauge, New York
Type	FULL TIME
Niche	Full-time

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