Executive Assistant – Hybrid Venture Capital Firm (SoHo) – $130-150k+B

Advice Personnel · New York

FULL TIME$1,30,000 – $1,50,000 / yr

Job Description

Executive Assistant – Hybrid Venture Capital Firm (SoHo) – $130-150k+B

A Soho based Venture Capital firm is seeking an Executive Assistant to join its boutique office. This is a dynamic, high-touch role supporting two Partners while also taking ownership of the overall office environment.

The position is ideal for an experienced assistant who thrives in a fast-moving setting, enjoys wearing multiple hats, and is equally comfortable managing a high volume executive schedule, handling sensitive personal matters, coordinating special projects, and making sure the office is running seamlessly.

The Founder has a wide range of professional commitments and relationships across the investment and entrepreneurial communities, so this person will need to be exceptionally organized, thoughtful, and proactive. The strongest candidate will be someone who naturally thinks ahead, understands how to prioritize without constant direction, and takes real ownership over both large projects and the smaller details that keep an executive’s day moving efficiently.

This is a hybrid role, working 3 days in the firm’s SoHo based office and 2 days remotely.

Responsibilities

Manage complex calendars for senior Partners, including frequent changes, competing priorities, and time-sensitive requests

Coordinate meetings with investors, executives, founders, business partners, and other external contacts

Ensure executives are prepared for important meetings by organizing relevant materials, background information, and key details in advance

Manage domestic and international travel, including transportation, accommodations, reservations, itineraries, and last-minute adjustments

Draft and coordinate email correspondence, introductions, follow-ups, and other communications

Keep track of outstanding requests, commitments, introductions, and follow-up items

Assist with a broad range of special projects and research assignments

Support the planning and coordination of firm meetings, dinners, investor events, conferences, and other gatherings

Handle personal scheduling, appointments, reservations, purchases, travel, and other administrative needs for the Founder

Coordinate apartment and household-related projects, including repairs, renovations, vendors, deliveries, and building access

Work with contractors, service providers, designers, building staff, and other outside vendors as needed

Oversee the day-to-day office environment, including supplies, food and beverage, maintenance, vendors, deliveries, and general upkeep

Ensure conference rooms, common areas, and the broader office are organized and prepared for employees and guests

Manage executive expenses, receipts, reimbursements, renewals, and other administrative items

Step in on unexpected professional, personal, or office-related matters and independently work toward a solution

Handle confidential business and personal information with a high degree of discretion

Qualifications

5+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similarly high-level support capacity

Experience supporting a Founder, Partner, senior executive, investor, or high-net-worth principal strongly preferred

Background within venture capital, private equity, investment management, financial services, technology, or another fast-paced professional environment is a plus

Strong calendar, travel, organizational, and project-management skills

Excellent written and verbal communication skills

Comfortable drafting correspondence and communicating with senior-level internal and external stakeholders

Highly proactive with the ability to anticipate needs and operate independently

Strong judgment and the ability to prioritize effectively when multiple matters are moving at once

Resourceful and solutions-oriented with strong follow-through

Comfortable handling a blend of business, personal, and office-management responsibilities

Polished, discreet, adaptable, and highly detail-oriented

Collaborative, low ego, and willing to pitch in wherever needed

Base Salary:

$130k- $150k plus bonus, benefits, 401k, and unlimited PTO

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

Advice Personnel

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Company	Advice Personnel
Location	New York
Type	FULL TIME
Niche	Full-time
Salary	$1,30,000 – $1,50,000 / yr

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Executive Assistant – Hybrid Venture Capital Firm (SoHo) – $130-150k+B

Job Description

Handle confidential business and personal information with a high degree of discretionQualifications

Strong calendar, travel, organizational, and project-management skills

Excellent written and verbal communication skills

Handle confidential business and personal information with a high degree of discretion

Qualifications