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CitiStaffing · New York
Executive Assistant/Personal Assistant
Boutique Hedge Fund seeking a high-caliber, organized, and discreet
Executive Assistant/Personal Assistant
to support the Co-Founders. In this high-visibility role, you will serve as the operational backbone for the executive team, managing complex schedules, high-priority communications, and seamless day-to-day office workflows in a fast-paced environment.
Include:
Coordinate intricate, rapidly shifting calendars for Co-Founders; balancing internal meetings, investor calls, and personal commitments across multiple time zones.
Plan and execute flawless domestic and international travel itineraries, including flights, ground transportation, accommodations, and detailed travel portfolios.
Act as the primary point of contact and liaison between the Co-Founders and internal teams, investors, board members, and external partners with utmost professionalism.
Assemble briefing packets, agendas, and presentation materials for executive meetings and investor relations touchpoints.
Process complex expense reports, manage personal/household administrative needs as requested, and maintain organized digital filing systems.
Assist with general office coordination, vendor management, and ad-hoc project support to ensure the firm's leadership operates at peak efficiency.
Include:
Minimum of 10 years of high-level administrative experience supporting C-suite executives, preferably within finance, hedge funds, private equity, or investment banking.
Exceptional written and verbal communication skills, with a polished, professional demeanor.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and modern calendar/scheduling tools.
Calm under pressure, highly adaptable, exceptionally resourceful, and capable of prioritizing competing tasks autonomously in a high-stakes environment.
Details
| Company | CitiStaffing |
| Location | New York |
| Type | FULL TIME |
| Niche | Full-time |