Executive Assistant/Office Manager

Mission Staffing · New York

FULL TIME

Job Description

Office Manager / Executive Assistant | Investment Management

Our client, a growing financial technology company serving the private investment markets, is seeking a

polished, organized, and proactive Office Manager / Executive Assistant

to join their New York City office. This is a highly visible role for someone who enjoys being the glue of the office while also providing administrative support to a small group of senior professionals in a fast-paced, entrepreneurial environment.

The ideal candidate will be hands-on, highly organized, and comfortable taking ownership of both day-to-day office operations and executive support in a fast-paced financial services environment.

Key Responsibilities

Oversee the day-to-day operations and functionality of the office

Manage office supplies, kitchen inventory, catering, deliveries, and other office needs

Coordinate with building management, vendors, cleaners, and other service providers

Handle facilities requests and proactively address issues as they arise

Manage office-related orders, maintenance, and general administrative needs

Help ensure the office is organized, welcoming, and running smoothly

Serve as a central point of contact for office-related questions and requests

Provide administrative support to a small group of senior investment professionals

Manage calendars and coordinate internal and external meetings

Handle expenses and ensure timely and accurate submission of expense reports

Coordinate travel and related logistics as needed

Assist with meeting preparation, scheduling, and other day-to-day administrative needs

Support office events, meetings, lunches, and other team initiatives

Proactively anticipate the needs of both the office and the professionals you support

Collaborate with other administrative professionals and contribute to a positive, well-run office environment

Requirements

3+ years of Office Management and/or Executive Assistant experience - REQUIRED

Prior experience within

fintech

,

private equity, private credit, asset management, investment banking, or another financial services environment strongly preferred

Experience supporting investment professionals is a plus

Highly organized with strong attention to detail and follow-through

Polished, professional, calm, and collected

Proactive and comfortable taking ownership without significant oversight

Strong interpersonal and communication skills

Ability to manage multiple priorities and shifting needs in a fast-paced environment

Comfortable serving as a highly visible resource and primary point of contact for the office

Company	Mission Staffing
Location	New York
Type	FULL TIME
Niche	Administrative and executive secretaries

Explore 1M+ Live Opportunities.

Executive Assistant/Office Manager

Job Description

Collaborate with other administrative professionals and contribute to a positive, well-run office environment

Requirements

3+ years of Office Management and/or Executive Assistant experience - REQUIRED

Experience supporting investment professionals is a plus

Strong interpersonal and communication skills

Strong Microsoft Office skills

Bachelor’s degree preferred

Location

Explore 1M+ Live Opportunities.

Executive Assistant/Office Manager

Job Description

Collaborate with other administrative professionals and contribute to a positive, well-run office environmentRequirements

3+ years of Office Management and/or Executive Assistant experience - REQUIRED

Experience supporting investment professionals is a plus

Strong interpersonal and communication skills

Strong Microsoft Office skills

Bachelor’s degree preferred

Location

Collaborate with other administrative professionals and contribute to a positive, well-run office environment

Requirements