To ensure efficient day-to-day administrative operations, facility management, technical maintenance, workplace services, regulatory compliance, and employee support while maintaining a safe, functional and well-managed working environment.
Key Responsibilities
- Facility Management & Technical Operations
- Manage day-to-day facilities, including building maintenance, MEP (Mechanical, Electrical and Plumbing) HVAC, electrical systems, plumbing, generators, and other technical installations.
- Coordinate preventive and corrective maintenance to ensure uninterrupted operations.
- Monitor utilities, energy consumption, and maintenance requirements.
- Civil work & Minor Project Management
- Coordinate civil works, office alterations, renovations, repairs and minor projects.
- Obtain quotations, monitor execution, verify work quality, and ensure timely completion within approved budgets.
- Coordinate with contractors, consultants, and relevant stakeholders.
- Supervise housekeeping, janitorial services, cleanliness, washrooms, waste disposal, and workplace upkeep.
- Ensure meeting rooms, common areas, and office facilities remain presentable and operations.
- Monitor service standards and address workplace-related issues promptly.
- HSSE & Regulator Compliance
- Coordinate with the HSSE function to implement health, safety, security, and environmental requirements.
- Liaise with government departments, utility providers, regulatory authorities, and external agencies on administrative and facility-related matters.
- Support inspections, compliance documentation, emergency preparedness, and corrective actions.
- Director & Management Support
- Provide administrative and logistical support to the Director and management as required.
- Coordinate meetings, office arrangements, travel, accommodation, and other management-related requirements.
- Coordinate with vendors and service providers for maintenance, housekeeping, repairs, and other administrative services.
- Obtain and evaluate quotations, monitor service delivery, maintain contracts, and follow up on renewals.
- Verify invoices against approved quotations, purchase orders, contracts, and actual services delivered.
- General Administration & Reporting
- Maintain administrative records, asset registers, maintenance logs, and service documentation.
- Monitor administrative expenses and ensure compliance with company policies and approval procedures.
- Prepare periodic reports on maintenance, projects, utilities, vendor performance, and outstanding issues.
- Perform other administrative duties as assigned by the reporting manager.
- HR Coordination & Employee Lifecycle Support
- Coordinate with HR on employee onboarding, offboarding, seating arrangements, access cards, and issuance/recovery of company assets.
- Facilitate employee‑related administrative requirements and maintain relevant records.
- Strong coordination, communication, and organizational skills.
- Practical knowledge of MEP systems, building maintenance, and civil works
- Vendor negotiation, cost control, and project coordination skills.
- Ability to manage multiple priorities and resolve operational issue
- Proficiency in MS Office, reporting, and record management.
- Strong ownership, attention to detail, and service-oriented approach.
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