Administrative Accounting Assistant

Pennington Biomedical Research Foundation · Baton Rouge, Louisiana

FULL TIME

Job Description

Job Title: Administrative Accounting Assistant

Organization: Pennington Biomedical Research Foundation

Location

Baton Rouge, Louisiana

About Pennington Biomedical Research Foundation

Pennington Biomedical Research Foundation is a non-profit organization dedicated to securing resources that enhance the mission of Pennington Biomedical Research Center, a leading institution dedicated to advancing scientific research in the fields of nutrition, obesity, diabetes, cancer, and other chronic diseases. Pennington Biomedical’s team of experts is committed to making groundbreaking discoveries that contribute to improving public health. To broaden and deepen the impact of that mission, we rely on the support of donors to fund research initiatives, clinical studies, and public health outreach and maintain Pennington Biomedical’s commitment to excellence. About the Position: The Administrative Accounting Assistant is responsible for handling the day-to-day administrative needs of the Foundation Office with a focus on certain accounting tasks. This position will report directly to the CFO and will play a vital and integrated role in the operations of Pennington Biomedical Research Foundation. This position will handle accounting support for the CFO; general office administrative duties; and provide assistance to the Development team, as needed. Sensitivity to confidential matters, a high degree of professionalism, tact, and diplomacy are required. Interest in the mission of Pennington Biomedical Research Center is desired.

Key Responsibilities and Duties

Performs administrative functions, including but not limited to, scanning documents, data entry, and office supply orders.
Preparation of correspondence and related documents.
Maintain accurate and organized files and records.
Assists with creation and assembly of documents for distribution.
Provides support as needed for special events, projects and communications.
Provide support to the accounting department, including but not limited to, receiving, entering, and submitting invoices for processing and payment in accounting system. Account coding of bank and credit card statements.
Monthly expense tracking for corporate credit cards.

Assists in managing office operations and maintaining office equipment.

Other duties and special projects as assigned.

Qualifications

Required

Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
Highly organized with a proven ability to provide extreme attention to detail and meet deadlines
Excellent verbal and written communication skills, as well as being a good listener
Ability to think independently

· Excellent time management skills and judgment

Ability to handle confidential and sensitive information appropriately

· Demonstrated independent problem-solving skills

Demonstrated ability to interact with a wide range of people and maintain positive working relationships
A high degree of professionalism and integrity

· Strong interpersonal skills

Must be comfortable handling multiple projects and various deadlines
Must be able to effectively handle or escalate problems that arise and implement mitigation strategies as needed
Willingness to support the team with whatever is needed in order to ensure a successful outcome

· Takes initiative in an appropriate way

Preferred

· Bachelor’s degree preferred

2-3 years of professional experience, preferably providing administrative support
Interest in the mission and work of Pennington Biomedical Research Center

· Experience working with Raiser’s Edge NXT

How to Apply

Interested candidates should submit their resume and cover letter via Linkedin or to amanda.robertson@pbrf.org. Please include "Administrative Accounting Assistant" in the subject line.

Pennington Biomedical Research Foundation is an equal opportunity employer. We encourage individuals from diverse backgrounds to apply.

Company	Pennington Biomedical Research Foundation
Location	Baton Rouge, Louisiana
Type	FULL TIME
Niche	Office and Administrative Support Occupations

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