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OtterBase · Grand Rapids, Michigan
Receptionist Our client is looking for a friendly, organized Receptionist to be the first face visitors see and the first voice callers hear. You'll run the front desk and keep the office running smoothly by handling greeting, phones, mail, scheduling, and general admin. Responsibilities/skills:
Welcome guests and visitors, check them in, and direct them to the right person or office Answer, screen, and route incoming calls; respond to general questions by phone, email, and in person Manage front desk security: keep the visitor log current, issue badges, and follow safety procedures Receive, sort, and distribute daily mail and deliveries Keep the reception area clean, organized, and stocked with forms, brochures, and supplies Track front office supply inventory and place orders as needed Update calendars and schedule meetings Book travel and accommodations and prepare related vouchers Maintain records of office expenses and costs Handle general clerical work such as filing, copying, scanning, and data entry
Qualifications:
Previous experience in a receptionist, front desk, customer service, or administrative role A professional, welcoming presence and clear phone and email communication Strong organization and the ability to juggle several tasks without dropping details Comfort with Microsoft Office (Outlook, Word, Excel) and standard office equipment Reliability and punctuality
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Details
| Company | OtterBase |
| Location | Grand Rapids, Michigan |
| Type | FULL TIME |
| Niche | Office and Administrative Support Occupations |