Executive Assistant

Axos Bank · San Diego, California

FULL TIME

Job Description

The Executive Assistant (EA) will provide high-level administrative support to the Executive by managing schedules, coordinating meetings, and handling communication. The EA serves as a trusted partner, ensuring the executive’s day-to-day operations run smoothly while maintaining confidentiality and professionalism.

Responsibilities

Manages the Executive's calendar (schedules meetings, interact with internal and external stakeholders, resolve meeting conflicts, etc.,)

Liaise with Leaders to schedule meetings and where appropriate

Schedules personal and business travel and collects relevant details related to travel i.e. conference schedule, venue, agenda; considers leeway time and travel time between meetings in other cities

Prepares and submits Executive’s expense report by collecting necessary documentation and ensuring accuracy in compliance with the Bank’s travel and expense policy

Assists in the timely management of communications, including written, telephone, email, and voicemail

Route documents for signature

Books travel for executive and, when necessary, new hires as directed by EVP

Organize internal events such as private dinners and receptions of less than 50 attendees

Greets and checks-in prospects, clients, candidates, and other guests for meetings and events

Create and edit various documents and decks for internal and external presentations and events

Assist in file organization and file relevant documentation in a coherent system

Compose and prepare correspondence that is sometimes confidential; maintain confidentiality of sensitive information with utmost discretion

Create and edit various documents and presentations for internal and external speeches and events

Aid in the promotion of a positive workplace culture by providing support and assistance in various events, projects, and activities of the division which includes but is not limited to the annual sales summit, strategic planning meetings, employee appreciation day, commercial colleague recognition, etc.

Assist in onboarding new hires as needed.

Maintain a daily physical presence in the San Diego Office

Qualifications

Bachelor's degree

1+ year’s experience supporting C-Suite executives

Organized and attentive to details

Excellent written and verbal communication skills

Able to handle sensitive information with confidentiality and utmost discretion

Able to multitask and adapt to rapidly changing situations

Company	Axos Bank
Location	San Diego, California
Type	FULL TIME
Niche	Full-time

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Executive Assistant

Job Description

Maintain a daily physical presence in the San Diego OfficeQualifications

1+ year’s experience supporting C-Suite executives

Excellent written and verbal communication skills

Maintain a daily physical presence in the San Diego Office

Qualifications