Human Resources Coordinator

Addison Group · Nashville, Tennessee

FULL TIME

Job Description

Job Title:

HR/Recruiting Coordinator

Compensation:

$25/hr. - $28/hr.

Work Arrangement:

Remote

Employment Type:

Contract, 3–6 months with potential to convert

About the Opportunity

Our client is seeking a highly organized and proactive HR/Recruiting Coordinator to provide administrative and scheduling support to their HR and Talent Acquisition team. This role is primarily focused on calendar management, interview coordination, and administrative support, allowing HR leadership to focus on strategic initiatives and recruiting efforts. Approximately 70% of the role will involve scheduling and coordination, with the remaining time dedicated to HR operations, recruiting administration, process documentation, and special projects. The ideal candidate is resourceful, detail-oriented, and comfortable working independently in a fast-paced environment with shifting priorities.

Key Responsibilities

Coordinate interviews, meetings, and appointments across multiple calendars.

Manage scheduling logistics, confirmations, and follow-up communications.

Support HR leadership with calendar management and general administrative needs.

Maintain organized candidate pipelines and accurate recruiting documentation.

Track outstanding administrative items and ensure timely completion.

Assist with recruiting coordination, candidate communication, and pipeline management.

Review resumes and assist with sourcing as needed, depending on experience.

Support HR documentation, paperwork, and administrative processes.

Assist with performance management and goal-setting administration.

Develop and document standard operating procedures (SOPs).

Organize and maintain internal SharePoint files and Microsoft Teams channels.

Assist with process improvements and additional HR and recruiting projects.

Handle sensitive employee and candidate information with discretion.

Manage competing priorities while maintaining accuracy and strong follow-through.

Qualifications

Previous experience in an HR Coordinator, Recruiting Coordinator, Talent Acquisition Coordinator, Executive Assistant, or Administrative Assistant role.

Strong calendar management and scheduling experience required.

Experience supporting executives, leadership teams, or multiple complex calendars preferred.

Strong organizational skills and attention to detail.

Ability to manage administrative workflows and coordinate across multiple stakeholders.

Excellent written and verbal communication skills.

Ability to work independently with minimal supervision.

Proactive mindset with the ability to anticipate needs and take initiative.

Strong follow-through and ability to manage competing deadlines.

Comfortable working in a fast-paced environment with changing priorities.

Experience with HR or recruiting processes preferred but not required.

Familiarity with recruiting pipelines, candidate scheduling, and applicant tracking systems is a plus.

Comfortable handling confidential information.

Education requirements are flexible.

Technology

Microsoft Outlook, including advanced calendar management.

Microsoft Teams and Word.

Microsoft SharePoint.

Microsoft Copilot and other AI tools.

Familiarity with AI tools such as Claude is a plus.

Experience with ADP Recruiting Management, LinkedIn Recruiter, Greenhouse, Workday, Paylocity, or other applicant tracking systems is preferred.

Work Environment & Schedule

Full-time, remote position.

Must be able to work within Central Time business hours.

Initial contract duration of 3–6 months.

Potential to convert to a permanent position, pending headcount approval.

Training will include shadowing, hands-on learning, and guidance from HR leadership.

Must be comfortable learning processes quickly and working independently.

Ideal Candidate Profile

The ideal candidate is an organized, proactive, and resourceful administrative professional who excels at scheduling and coordination. They should be comfortable supporting multiple stakeholders, managing complex calendars, and independently identifying ways to improve processes and keep work moving forward. A background in HR or recruiting is beneficial, but strong administrative and scheduling experience is the top priority. This person should be eager to learn, adaptable, detail-oriented, and capable of handling confidential information with professionalism and discretion.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws. Reasonable accommodations are available for qualified individuals with disabilities upon request.

Company	Addison Group
Location	Nashville, Tennessee
Type	FULL TIME
Niche	Administration professionals

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