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Beacon Hill · Matthews, North Carolina
To Apply for this Job Click Here Essential Functions
Responsible for opening and closing the office, ensuring security by following established procedures, and using an app to lock and unlock designated areas. Greet visitors politely, advise appropriate personnel of their arrival, and provide refreshments as needed. Answer and screen calls on a multi-line phone system, taking messages or transferring calls as appropriate. Monitor all platforms of communication such as voicemails, emails, and messages regularly. Manage all incoming and outgoing mail, including distributing mail, tracking and preparing FedEx packages, and maintaining an accurate log of all received deliveries. Contact courier service when needed. Primary point of contact for general office questions and concerns. Maintain and schedule conference rooms, including setup for meetings (seating, materials, IT needs, catering), and ensure rooms are refreshed after use. Maintain and update various databases, and spreadsheets. Manage break room and copy room supplies, including inventory, ordering, and fulfillment. Partner with HR to update employee phone and address lists as needed. Manage faxes and provide staff with confirmation emails. Manage various delivery and subscription accounts such as the Newspaper. Prioritize assignments from the Executive Administrator while assisting other staff as needed with various tasks\/admin duties. Collaborate with the Executive Administrator and Receptionist-Admin regularly. Competencies:
Customer Service Mindset and excellent communication skills. Must maintain a high level of confidentiality and discretion. Detail oriented Strong Interpersonal and Organizational skills Time Management Ability to work independently and multi-task.
A1479993CLT_1793280875
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Details
| Company | Beacon Hill |
| Location | Matthews, North Carolina |
| Type | FULL TIME |
| Niche | Office and Administrative Support Occupations |