Experiential Producer

EMÁJYN · Chicago, Illinois

FULL TIME

Job Description

Location:

Chicago, IL. Hybrid, onsite three days a week.

Type:

Full-time

Reports to:

VP Creative Strategy/Operations and VP Experiences

EMÁJYN is seeking an experienced full-time Experiential Producer to lead the planning and production of brand activations. This is a highly executional role for a detail-obsessed operator who can translate creative vision into a seamless, real-world experience, managing vendors, budgets, and on-site logistics with precision. You will serve as the bridge between creative, strategy, and production, owning the process from early planning through final wrap, and ensuring every detail is delivered on time, on budget, and to an exceptional standard. This position is hybrid, onsite in our Chicago office three days a week.

Key Responsibilities

Production Planning & Execution

Lead end-to-end production management from pre-production through on-site execution and post-event wrap

Develop and manage production workflows, critical path timelines, and run-of-show documentation

Translate creative concepts into feasible, buildable production plans in collaboration with internal teams

Support feasibility assessments and production budgets for pitches and RFPs

Serve as the production lead in client meetings, providing status updates and managing scope changes and expectations

Vendor & Partner Management

Lead or support RFP development, bid leveling, and vendor selection across fabrication, AV, lighting, staging, and related partners

Negotiate vendor scopes and contracts to ensure quality, efficiency, and alignment with budget and timeline

Serve as the primary point of contact for all production partners, maintaining clear communication and accountability

Budget & Financial Oversight

Own and manage the master production budget and cash-flow forecast

Track spend, approve costs, and proactively identify efficiencies throughout the lifecycle

Oversee invoicing and lead final budget reconciliation

Technical & Fabrication Oversight

Oversee fabrication and technical production, ensuring design fidelity, material quality, safety, and adherence to timelines

Collaborate on AV, lighting, power, and rigging requirements, ensuring feasibility and venue compliance

On-Site Execution

Lead all on-site operations including load-in, installation, live event execution, and load-out

Direct vendors and crew, manage site operations, and ensure all elements are executed to spec

Oversee run-of-show execution, backstage coordination, and real-time problem-solving

Staffing & Operations

Source and manage on-site staff and crew, including scheduling, call times, and oversight

Develop staffing plans and ensure all roles are clearly defined and executed

Compliance & Logistics

Manage venue coordination, permitting, insurance, and regulatory compliance, including safety protocols and union requirements, ensuring all local and event requirements are met

Post-Production

Lead post-event wrap including vendor closeout, budget reconciliation, and asset tracking (shipping, storage, or disposal)

Qualifications

3–8 years of experience in production management, ideally within experiential marketing, live events, or brand activations

Experience supporting or leading multi-vendor productions from concept through execution

Strong understanding of fabrication, print production, AV/technical production, staging, and installation processes

Experience managing budgets, timelines, and fast-moving production environments with a high degree of accountability

Proficiency with budgeting and project-management tools (e.g., Excel, Smartsheet, Monday, Asana)

Excellent communication and leadership skills, with the ability to direct teams and vendors with clarity and confidence

Highly organized, detail-oriented, and solutions-driven, with the ability to anticipate and solve real-world execution challenges

Experience working on conferences, brand activations, or immersive events

Familiarity with union labor environments and venue regulations

Experience with interactive or digitally integrated installations

Ability to travel to produce events and work occasional evenings, weekends, and holidays as events require

Preferred: experience with executive retreats, VIP guest experience, or hospitality

About EMÁJYN

EMÁJYN brings together the worlds of business and culture to create truly unforgettable, once-in-a-lifetime executive retreats, corporate events, and brand experiences. We combine unbridled creativity and exceptional hospitality with access to the world's greatest talent and cultural icons, designing experiences that are as meaningful as they are memorable.

Company	EMÁJYN
Location	Chicago, Illinois
Type	FULL TIME
Niche	Arts, Design, Entertainment, Sports, and Media Occupations

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Experiential Producer

Job Description