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Arax Advisory Partners · Cleveland, Ohio
OFFICE MANAGER / ADMINISTRATIVE LEAD – REPORTS TO CHIEF EXECUTIVE OFFICER
Administrative:
Oversee the day-to-day operations of the office to maintain an organized, welcoming, and fully functioning work environment.
Phone/Door coverage, Greet Visitors, Receive Deliveries -½ day (shared with Admin #2)
Serve as Liaison between office suite and building management office regarding maintenance, access, repairs and general facilities matters.
Provide staff support for general office questions, HR related issues, IT issues, IAR issues as the needs arise.
Order Supplies -Kitchen/copy room/general office/IT components
Coordinate Conference Room Schedules and office calendars to support internal meetings, client meetings, vendor visits and company functions.
Manage office equipment and related service needs, including copier, postage machine, security system and other shared office resources.
Coordinate and monitor office vendor contracts to ensure reliable service and cost-effective solutions.
Maintain and support the IT equipment list in coordination with firm IT company, employees and Leadership.
Manage CEO Calendar, including scheduling client meetings, appointments, engagements, company functions, staff birthdays, holidays and other key commitments
Arrange travel, including conferences, speaking engagements, flights, hotels and cars for key executives
Prepare and submit monthly office AMEX card expense reports in Sage
Coordinate onboarding logistics for new hires and interns in partnership with ARAX HR Department
Manage company vendor portals/apps – Zoom/Jump AI/FedEx/adobe/constant contact/scribe etc.
Marketing:
Coordinate marketing activities, including publication communications for advertisements and interviews
Support planning and execution of client events, including the annual client gala, periodic client campaigns, mailings, emails, and smaller client events.
Coordinate birthday and holiday card layouts, gift procurement, client holiday gifts, other client gifts, and employee holiday gifts
Plan and support charitable events, volunteer opportunities and company sponsored community activities for the team
Coordinate in-house and off-site activities with the CEO, including food and beverage arrangements for staff education meetings, networking lunches with law and accounting firms and team celebrations.
Skills:
Strong communicator
Highly organized and detail oriented
Strong writing and communication skills, tact, and kindness.
Ability to juggle multiple responsibilities and stay calm and focused.
Strong collaboration skills
Qualifications:
College degree is preferred but not required.
At least 3 years of administrative experience required.
Details
| Company | Arax Advisory Partners |
| Location | Cleveland, Ohio |
| Type | FULL TIME |
| Niche | Office and Administrative Support Occupations |