Job Overview
Position:Accounts Payable Specialist
Position Summary
The role involves managing a high volume of full-cycle accounts payable processes, ensuring timely payments to vendors and subcontractors, and maintaining positive relationships with both internal departments and external partners.
Key Responsibilities (\"What You'll Do\")
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Accurately review and process a high volume of invoices and vendor information in accordance with company policies.
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Code invoices and enter transactions into the SAGE accounting system
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Prepare and maintain accounts payable reconciliations and supporting schedules.
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Reconcile vendor statements and investigate payment discrepancies.
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Perform matching of invoices, purchase orders, and delivery receipts.
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Maintain accurate vendor records, including tax documentation and contact information.
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Support month-end and year-end close activities.
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Manage corporate credit card reconciliations and expense report review.
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Respond to vendor inquiries and resolve issues professionally and promptly.
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Monitor AP aging reports and ensure invoices are paid according to agreed-upon terms.
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Review and match invoices to purchase orders and receiving documentation.
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Ensure timely and precise entry of transactions into SAGE accounting software.
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Prepare and process payments.
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Reconcile statement balances to maintain accuracy.
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Respond to vendor and internal inquiries.
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Assist with month-end close activities, including account reconciliations and accrual support.
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Collaborate internally to resolve invoice and payment-related issues.
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Support year-end audits and provide requested documentation.
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Maintain vendor records, including onboarding documentation and W-9 collection.
-Assist with 1099 preparation and year-end reporting requirements.
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Maintain organized AP documentation and filing systems for audit purposes.
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Collaborate with internal departments and vendors to resolve payment-related issues.
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Assist with intercompany transactions, reconciliations, and settlements.
-Perform tasks with limited supervision.
Qualifications & Requirements
Experience
3 years of experience is highly desirable.
Strong understanding of accounts payable processes and accounting fundamentals.
Proficiency in Microsoft Excel.
Excellent attention to detail and accuracy.
Strong organizational, communication, and problem-solving skills.
Ability to manage multiple priorities and meet deadlines.
Industry Background: Construction industry experience is advantageous.
Experience working with accounting software and systems.
Education
Associate’s degree in accounting, Finance, or a related field preferred.
Technical Skills
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Familiarity with SAGE Accounting software
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Proficiency in Microsoft Excel is required.
-Acute attention to detail; ability to meet strict deadlines independently.
Work
Location
Willingness to work in Newark, New Jersey.
