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Burtch Works · Cincinnati, Ohio
Payroll Specialist
We are seeking a detail-oriented Payroll Specialist to own the full-cycle payroll process for a multi-state workforce. This role is responsible for accurate, timely, and compliant payroll processing from start to finish while serving as a key point of contact for payroll-related questions across the organization. This role will also be responsible for analyzing current practices, creating workflows, and developing process improvements to make payroll more efficient.
The ideal candidate has hands-on ADP Workforce Now experience, a strong grasp of multi-state payroll tax rules, and is comfortable owning tax reconciliations as a regular part of the payroll cycle.
Key
Full-Cycle Payroll Processing
Process weekly/semi-monthly payroll for multi-state employer with exempt and non-exempt employees
Support and maintain employee payroll data: new hires, terminations, pay changes, deductions, garnishments, and direct deposit information
Calculate and process off-cycle payments, retroactive adjustments, bonuses, and final paychecks in accordance with state-specific requirements
Setup and manage earning codes, deduction codes, and department tables
Review time and attendance data for accuracy prior to payroll submission
Multi-State Tax & Compliance
Maintain accurate state and local tax setups for a multi-state workforce
Monitor and apply changes in state/local payroll tax laws, minimum wage requirements, and paid leave mandates
Ensure timely registration for new state withholding and unemployment tax accounts as the company expands into new states
Process I-9 documentation for new hires and ensure timely completion in accordance with federal employment eligibility requirements
Tax Reconciliations
Perform periodic (monthly/quarterly) reconciliations of payroll tax liabilities against ADP tax filings and general ledger postings
Reconcile quarter-end and year-end tax filings (941, state withholding, SUI) and resolve discrepancies with ADP Tax Services
Process payment for workers compensation insurance premiums for Ohio and Washington
Parther with ADP to reconcile W-2s and W-2c corrections; support annual year-end payroll tax close
Investigate and resolve tax notices from federal, state, and local agencies
Systems & Reporting
Serve as a power user of ADP (Workforce Now or similar) for payroll processing, tax filing, and report generation
Reconcile payroll registers to the general ledger each pay cycle and partner with Accounting on payroll-related journal entries and accruals
Generate ad hoc payroll reports for Finance and leadership as needed
Maintain payroll documentation and support internal/external audits
Employee Support
Respond to employee inquiries regarding paychecks, deductions, tax withholding (W-4), and payroll policies
Partner with management on the payroll impact of leaves of absence, benefits deductions, and retirement plan contributions
Required
Minimum of 3 years of full-cycle payroll processing experience, including multi-state payroll
Hands-on experience with payroll platforms (ADP Workforce Now, ADP Vantage, or similar)
Demonstrated experience performing payroll tax reconciliations (liability, GL, and quarterly/annual filings)
Solid working knowledge of federal, state, and local payroll tax regulations
High degree of accuracy and discretion when handling confidential compensation data
Preferred
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
Experience with garnishments, multi-state unemployment, and reciprocity agreements
Familiarity with general ledger coding and payroll journal entries
What Success Looks Like in This Role
Payroll is processed accurately and on time, every cycle, across all states
Tax reconciliations are completed proactively, with discrepancies caught and resolved before quarter/year-end filings
Employees and internal stakeholders receive clear, timely answers to payroll questions
Payroll tax compliance risk is minimized through proactive monitoring of law changes and jurisdictional requirements
Details
| Company | Burtch Works |
| Location | Cincinnati, Ohio |
| Type | FULL TIME |
| Niche | Payroll clerks |