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AMS Staffing Inc. · Chicago, Illinois
Please connect with me on LinkedIn as well @Briana Kitchell
Job Title:
Executive Legal Assistant
Chicago, IL 60606
Salary/Payrate: $70-90K
Work Environment:
Hybrid (2 days WFH)
Term:
Fulltime
Bachelor’s degree required:
No
Referral Fee: AMS will pay $500 should the person you refer gets hired
POSITION
Provides legal and administrative support to attorneys, paralegals, and clients. Duties include preparing and proofreading documents, maintaining correspondence and document files, billing responsibilities, and maintaining generalized knowledge of area of law in which they work. This position works directly with the Legal Assistants Supervisor. The position requires exceptional computer skills, including proficiency with Microsoft Office.
ESSENTIAL
Provide secretarial support to three or more lawyers and/or paralegals
Type, format, proofread, and edit legal documents specific to assigned practice group(s)
Compose routine correspondence
Assist attorneys with billing process and, if requested, collections
Maintain calendars for attorneys and/or paralegals upon request
Arrange conferences and meetings, including booking conference rooms, coordinating attendees, and working with Hospitality to provide refreshments
Maintain client flies for easy retrieval and coordinate with Records Management for proper organization and maintenance
Assist attorneys with preparation and submission of expense reports for travel and/or daily expenses
Provide accurate client billing information for all applicable purposes
Serve as backup assistant in the event of absence of other assistants
Maintain updated workstation profile information to allow backup assistant to efficiently handle daily office requirements
Prepare and coordinate requests for copy jobs, messenger delivery, special mail handling, accounting, and other office services
Conduct online research to gather or clarify information for attorneys, paralegals, and clients
Maintain professional image and attitude, acting consistently as an ambassador of the firm
AND
High school diploma or equivalent qualification required
Display superior attention to detail and accuracy
Demonstrate ability to juggle and prioritize multiple tasks
Accurately and thoroughly take instruction
Possess expert working knowledge of and technical skills with Windows, Microsoft Suite (Outlook, Word, Excel) and iManage
Knowledge of PowerPoint a plus
PHYSICAL
Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.
Able to sit and/or stand for prolonged periods of time
Able to view and read computer screens and printed documents, often for prolonged periods of time
Details
| Company | AMS Staffing Inc. |
| Location | Chicago, Illinois |
| Type | FULL TIME |
| Niche | Administrative and executive secretaries |