Site Administrator

Joseph Gallagher Limited · Dartford, England, United Kingdom

FULL TIME

Job Description

Join Our Team:

We are looking for a highly organised and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.

Key Responsibilities

Site Induction Management

Register new employees, assist in form completion, and update profiles.

Coordinate with clients for profile review and approval.

Ensure staff attend inductions, manage profile transfers, and update expiries.

Handle Access Card requests for new, missing, or damaged cards.

Complete offer forms for HR once manager approval is obtained.

Safety Critical Medical Coordination

Check staff availability for medical appointments.

Book appointments and send confirmations.

Obtain medical results and upload to relevant sites.

Prepare and send purchase orders to medical centers.

Safety Glasses Prescription Processing

Liaise with Health & Safety for prescription requests and distribute to staff.

Friday Pack Responsibilities

Prepare and take Minutes of Meeting.

Update Weekly Tab Scoring and compile reports for clients.

Onboarding New Starters

Assist new employees post-induction with site directions and contract management.

Handle pre-employment questionnaires and verify necessary documents.

Holiday Management

Issue and track holiday forms.

Maintain individual holiday records and assist staff with holiday-related queries.

Timesheet & Payroll Support

Address payroll queries and assist in timesheet preparation.

Process lodging applications and documentation.

General HR Assistance

Support staff with required documents and communicate with HR on staff updates.

Maintain attendance and absence records.

Training Coordination

Communicate training details to attendees and maintain tracking lists.

Administrative Duties

Prepare daily and weekly reports.

Manage contract copies, reference letters, and update requests.

Gate Access and Issues

Address gate access concerns and manage visitor pass requests.

Requirements

Proven administrative experience, preferably in a site-based role.

Strong organisational and multitasking skills.

Excellent communication and interpersonal abilities.

Experience of civil or construction would benefit the person but not a must.

Familiarity with office management procedures and basic accounting principles.

Benefits

Competitive salary.

Opportunities for career advancement.

Supportive and dynamic work environment.

Apply Now:

If you are a detail-oriented and proactive individual looking to make a significant impact in a site administrative role, please submit your CV and cover letter online. We look forward to your application!

Company Background

The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture

We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed

We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments

We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at .

Explore 1M+ Live Opportunities.

Explore 1M+ Live Opportunities.

Site Administrator

Job Description

Join Our Team:

We are looking for a highly organised and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.

Key Responsibilities

Site Induction Management

Check staff availability for medical appointments.

Book appointments and send confirmations.

Obtain medical results and upload to relevant sites.

Prepare and send purchase orders to medical centers.

Safety Glasses Prescription Processing

Liaise with Health & Safety for prescription requests and distribute to staff.

Friday Pack Responsibilities

Prepare and take Minutes of Meeting.

Update Weekly Tab Scoring and compile reports for clients.

Onboarding New Starters

Assist new employees post-induction with site directions and contract management.

Handle pre-employment questionnaires and verify necessary documents.

Holiday Management

Issue and track holiday forms.

Maintain individual holiday records and assist staff with holiday-related queries.

Timesheet & Payroll Support

Address payroll queries and assist in timesheet preparation.

Process lodging applications and documentation.

General HR Assistance

Support staff with required documents and communicate with HR on staff updates.

Maintain attendance and absence records.

Training Coordination

Communicate training details to attendees and maintain tracking lists.

Administrative Duties

Prepare daily and weekly reports.

Manage contract copies, reference letters, and update requests.

Gate Access and Issues

Address gate access concerns and manage visitor pass requests.

Requirements

Company	Joseph Gallagher Limited
Location	Dartford, England, United Kingdom
Type	FULL TIME
Niche	general

Explore 1M+ Live Opportunities.

Explore 1M+ Live Opportunities.

Site Administrator

Job Description

Join Our Team:We are looking for a highly organised and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.Key Responsibilities

Site Induction Management

Check staff availability for medical appointments.Book appointments and send confirmations.Obtain medical results and upload to relevant sites.Prepare and send purchase orders to medical centers.Safety Glasses Prescription Processing

Liaise with Health & Safety for prescription requests and distribute to staff.Friday Pack Responsibilities

Prepare and take Minutes of Meeting.Update Weekly Tab Scoring and compile reports for clients.Onboarding New Starters

Assist new employees post-induction with site directions and contract management.Handle pre-employment questionnaires and verify necessary documents.Holiday Management

Issue and track holiday forms.Maintain individual holiday records and assist staff with holiday-related queries.Timesheet & Payroll Support

Address payroll queries and assist in timesheet preparation.Process lodging applications and documentation.General HR Assistance

Support staff with required documents and communicate with HR on staff updates.Maintain attendance and absence records.Training Coordination

Communicate training details to attendees and maintain tracking lists.Administrative Duties

Prepare daily and weekly reports.Manage contract copies, reference letters, and update requests.Gate Access and Issues

Address gate access concerns and manage visitor pass requests.Requirements

Join Our Team:

We are looking for a highly organised and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.

Key Responsibilities

Check staff availability for medical appointments.

Book appointments and send confirmations.

Obtain medical results and upload to relevant sites.

Prepare and send purchase orders to medical centers.

Safety Glasses Prescription Processing

Liaise with Health & Safety for prescription requests and distribute to staff.

Friday Pack Responsibilities

Prepare and take Minutes of Meeting.

Update Weekly Tab Scoring and compile reports for clients.

Onboarding New Starters

Assist new employees post-induction with site directions and contract management.

Handle pre-employment questionnaires and verify necessary documents.

Holiday Management

Issue and track holiday forms.

Maintain individual holiday records and assist staff with holiday-related queries.

Timesheet & Payroll Support

Address payroll queries and assist in timesheet preparation.

Process lodging applications and documentation.

General HR Assistance

Support staff with required documents and communicate with HR on staff updates.

Maintain attendance and absence records.

Training Coordination

Communicate training details to attendees and maintain tracking lists.

Administrative Duties

Prepare daily and weekly reports.

Manage contract copies, reference letters, and update requests.

Gate Access and Issues

Address gate access concerns and manage visitor pass requests.

Requirements