Receptionist

Career Group · Miami

FULL TIME

Job Description

Location:

Miami, FL

Schedule:

Full-Time | Monday–Thursday | Friday Rotational Schedule

Compensation:

Competitive, DOE

About the Role

Our confidential client, a leading global investment firm, is seeking a polished and welcoming Receptionist to serve as the first point of contact for the firm. This individual will manage a high-volume switchboard, warmly greet employees and guests, and provide a range of administrative and office support. The ideal candidate is highly organized, detail-oriented, service-minded, and able to manage competing priorities with professionalism, discretion, and sound judgment.

Responsibilities

Screen calls and determine call priority using sound judgment and company protocols

Manage a high-volume switchboard, accurately directing calls while maintaining a calm and professional demeanor

Greet and assist employees and guests in a warm, professional manner

Provide clear and accurate company information, directions, and general assistance

Provide clerical support, including data entry, maintaining logs, and distributing mail

Follow company security protocols and ensure guests are properly escorted

Serve as the primary point of contact for vendors, couriers, delivery services, and other visitors

Process and reconcile travel and expense reimbursement requests in accordance with company policies

Coordinate domestic and international travel, including flights, hotels, transportation, reservations, itineraries, and meetings

Maintain detailed calendars, contacts, and databases for multiple professionals while ensuring accuracy and confidentiality

Coordinate logistics for internal and external meetings and conferences, including video conferencing, catering, meeting materials, printing, and presentations

Assist with department activities and special events as needed

Handle sensitive and confidential information with the highest level of discretion

Collaborate with team members and provide support as needed

Assist with internal projects and other ad hoc responsibilities as requested

Requirements

Minimum of 2 years of relevant receptionist or administrative experience

Proficiency in Microsoft Office Suite

Knowledge of Concur and Salesforce preferred

Excellent written and verbal communication skills

Strong confidentiality, discretion, and professional judgment

Exceptional interpersonal and customer service skills

Highly organized and detail-oriented with the ability to manage multiple priorities

Reliable, punctual, and professional

Ability to occasionally assist outside of standard business hours with urgent needs, including last-minute travel changes

Please submit your resume for consideration!

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Company	Career Group
Location	Miami
Type	FULL TIME
Niche	Full-time

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