Accounts Payable Specialist

Randstad · Melville, New York

FULL TIME

Job Description

About This Role

We are proactively seeking experienced Accounts Payable Specialists

to join our Melville, NY team.

As an Accounts Payable Specialist, you will play a critical role in managing company expenditures, maintaining accurate vendor records, ensuring timely payments, and supporting month-end accounting functions.

Core Responsibilities

Invoice Processing:

Review, verify, and enter high-volume vendor invoices into accounting systems with accurate GL coding and multi-location cost allocation.

Matching & Approval:

Perform 2-way and 3-way matching (Invoices, Purchase Orders, and Receiving Documents) to verify pricing, quantities, and terms.

Payment Processing:

Prepare weekly check runs, ACH payments, and wire transfers in compliance with internal payment schedules and approval hierarchies.

Vendor Management:

Act as the primary point of contact for vendor inquiries, resolve statement discrepancies, reconcile vendor accounts, and maintain vendor Master Files (including W-9 processing and annual 1099 issuing).

Reconciliations & Reporting:

Reconcile corporate credit card expenses, expense reports, and petty cash. Assist with AP month-end closing activities, accruals, and aging report analysis.

Compliance & Audits:

Support internal and external audits by providing requested documentation, schedules, and invoice back-up.

Required Qualifications

Experience

1–4+ years of dedicated Accounts Payable or general accounting experience.

Technical Skills:

Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, or Enterprise ERPs) and strong Microsoft Excel skills (vlookups, pivot tables).

Accuracy & Detail:

Excellent attention to detail and strong data entry skills.

Communication:

Clear professional written and verbal communication skills to interface effectively with vendors and internal department heads.

Problem-Solving:

Proven ability to investigate billing discrepancies and resolve PO mismatches efficiently.

Preferred Qualifications

Associate or Bachelor’s degree in Accounting, Finance, or Business Administration.

Prior experience working in automated/paperless AP environments.

Experience handling 1099 preparation and multi-entity accounting.

Benefits & Working Conditions

Competitive compensation based on experience

Comprehensive health, dental, and vision insurance

401(k) retirement plan with company match

Paid Time Off (PTO) and paid company holidays

Professional growth and internal advancement opportunities

Company	Randstad
Location	Melville, New York
Type	FULL TIME
Niche	Office and Administrative Support Occupations

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Accounts Payable Specialist

Job Description

Experience