Administrative Assistant/Floater at Investment Firm in Midtown

BCL Search · New York

FULL TIME

Job Description

Our client, a leading investment firm located in Midtown West, is seeking a highly organized Administrative Assistant/Floater to join its New York City team. This is a dynamic role providing coverage and support across the firm’s administrative, reception, and office operations functions. The ideal candidate is proactive, detail-oriented, flexible, and highly reliable, with a positive attitude and the ability to quickly pivot between responsibilities in a fast-paced environment.

This role is in office, 5x/week.

RESPONSIBILITIES

Provide back-up coverage for Administrative Assistants and Receptionists and temporarily step into open administrative positions

Provide daily lunch and additional reception coverage as needed, including greeting and directing visitors, managing conference rooms, coordinating meeting logistics and catering, and handling the main phone line

Provide administrative support including calendar management, meeting and conference call coordination across time zones, travel arrangements, expenses, phone coverage, contact management, document preparation, and electronic filing

Assist with onboarding new employees, including leading office orientation tours and providing introductions to workplace tools and resources

Support the administrative and Office Management teams with ad hoc projects and day-to-day office operations

Coordinate mail, courier services, office supplies, building services, and general office needs

Assist with conference room and pantry management, including meeting setup and coordination with housekeeping staff

Process invoices and assist with routine accounting-related reporting, including petty cash and corporate card reconciliation

Coordinate database subscriptions and other vendor services with accounting

Provide additional ad hoc support as needed

REQUIREMENTS

Bachelor’s degree and 2+ years of applicable administrative experience

Highly organized and detail-oriented with the ability to prioritize multiple responsibilities in a fast-paced environment

Proactive, flexible, and highly reliable with a positive, can-do attitude

Strong written and verbal communication skills with a polished and professional approach

Strong judgment and follow-through with the ability to work both independently and collaboratively as part of a team

Comfortable working in a fast-paced, open office environment and pivoting between administrative, reception, and office support responsibilities

Strong computer and internet research skills

Proficiency in Microsoft Office Suite

SALARY

$70–85K + Paid OT + Full Benefits + Discretionary Bonus Opportunity + 401K

HOURS

8:30am–5:30pm or 9:00am–6:00pm (DOE) with a one-hour lunch break

In office, 5x/week

Company	BCL Search
Location	New York
Type	FULL TIME
Niche	Full-time

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