Executive Assistant (Support to Executive Leadership)

Randstad USA · Boca Raton, Florida

FULL TIME

Job Description

Job Title: Executive Assistant

Employment Type: Full-Time

Location

Boca Raton (On-Site / Hybrid)

Military veterans and transitioning service members strongly encouraged to apply.

About the Role

We are recruiting a high-initiative Executive Assistant to provide direct executive-level administrative and operational support to the leadership team of a fast-growing, mission-driven veteran health and wellness non-profit.

This role serves as the central administrative engine for the executive team. You will manage executive schedules, filter high-volume communications, oversee vendor/partner touchpoints, and assist with operational logistics for major fundraising campaigns.

Key Responsibilities

Executive Administrative Support: Manage executive calendars, schedule meetings, filter

communications, and handle timely follow-ups across leadership.

Operational Coordination: Serve as a central communication link across a small, high-

performing team to ensure key organizational initiatives stay on track.

Event Support: Provide administrative, guest tracking, and logistical support for major annual

fundraising galas and donor events.

System Administration: Utilize appointment scheduling software and donor databases (such as

GiveSmart and Wellness Living) to maintain accurate records.

Special Projects: Take full ownership of ad-hoc projects and administrative tasks with minimal

supervision.

Qualifications & Requirements

2+ years of experience in an Executive Assistant, Senior Administrative, or Operations Coordinator role.
Prior military service, military spouse experience, or strong familiarity with military culture is strongly preferred.
High emotional resilience, thick skin, and comfort with direct, candid communication and military

humor.

Proactive, self-starter mindset with the ability to solve problems independently before escalating.
Willingness to assist with physical event setup, equipment transport, and extended hours during

peak gala seasons.

Deep personal alignment with veteran health, wellness, and suicide prevention initiatives.

Company	Randstad USA
Location	Boca Raton, Florida
Type	FULL TIME
Niche	Full-time

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Executive Assistant (Support to Executive Leadership)

Job Description

Location

About the Role

supervision.Qualifications & Requirements

supervision.

Qualifications & Requirements