Administrative Assistant / Office Administrator

ARCHON Industries, Inc. · Suffern, New York

FULL TIME

Job Description

About ARCHON Industries Inc.

Located in Suffern, NY, ARCHON Industries Inc. is a leading manufacturer of general processing equipment, including sight flow indicators, liquid level gauges, and steam mixing valves for washdown equipment. We pride ourselves on product excellence, a collaborative workplace culture, and exceptional service to our industrial clients.

Job Description

We are seeking an organized, dependable, and proactive

Office Administrator / Administrative Assistant

to join our team in a fast-paced onsite office environment.

In this role, you will play an integral part in day-to-day operations by handling customer inquiries, assisting with order processing, supporting basic accounting functions (Accounts Payable/Receivable), and providing key administrative support to our sales team.

Comprehensive training on our specific products and software tools will be provided.

Key

Responsibilities

Customer Support:

Provide outstanding customer service via telephone and email; handle incoming calls with professional phone skills.

Order Processing:

Accurately enter and process customer orders in a timely manner.

Basic Accounting Support:

Assist with routine Accounts Payable (AP) and Accounts Receivable (AR) tasks.

Sales Team Assistance:

Prepare reports, update records, and assist sales staff with customer communications and documentation.

General Office Coordination:

Maintain organized electronic and physical files, manage incoming/outgoing communications, and support day-to-day office efficiency.

Qualifications & Skills

Strong computer fluency and comfort working with business software tools.

AI Literacy:

Familiarity with or willingness to utilize AI tools to enhance productivity and streamline everyday office workflows.

Strong proficiency in

Microsoft Word

and

Microsoft Excel .

Knowledge of basic accounting principles (AP/AR experience is a plus).

Excellent verbal, written, and phone communication skills.

Strong organization skills with proven multi-tasking capabilities in a fast-paced environment.

Company	ARCHON Industries, Inc.
Location	Suffern, New York
Type	FULL TIME
Niche	Full-time

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Administrative Assistant / Office Administrator

Job Description

Responsibilities

Knowledge of basic accounting principles (AP/AR experience is a plus).

Excellent verbal, written, and phone communication skills.

High school diploma required; Associate’s or Bachelor’s degree preferred.

1 - 3 years experience preferred.