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Carolina Legal Staffing · Bethesda, Maryland
Carolina Legal Staffing is looking for an Executive Assistant to provide executive-level administrative and operational support to one or more department leaders and their teams. This role is responsible for managing calendars, coordinating meetings and travel, supporting communications, handling administrative operations, and ensuring seamless day-to-day execution of business priorities.
Key Responsibilities
Calendar and Meeting Management
Manage complex executive calendars, including scheduling and prioritizing meetings.
Coordinate internal and external meetings, conference calls, and virtual events.
Resolve scheduling conflicts and ensure alignment with business priorities.
Prepare meeting materials, agendas, and supporting documentation as needed.
Communication Support
Monitor and manage executive inboxes, as assigned.
Draft, proofread, and distribute professional correspondence.
Serve as a liaison between executives, staff, and external stakeholders.
Track and follow up on action items, requests, and deadlines.
Travel and Expense Management
Coordinate business travel arrangements, including transportation, lodging, and itineraries.
Prepare and submit expense reports in accordance with company policies.
Maintain records and supporting documentation for travel-related expenses.
Administrative Operations
Prepare reports, presentations, spreadsheets, and other business documents.
Maintain filing systems and organizational records.
Support onboarding activities, logistics planning, and department initiatives as assigned.
Coordinate office logistics, supplies, and space-related requests.
Project and Team Support
Assist with special projects and administrative initiatives.
Track deliverables, timelines, and follow-up items.
Support department meetings, events, and leadership activities.
Collaborate with administrative staff and business partners to ensure seamless coverage and support.
Deliverables
Timely and accurate calendar management.
Professional and responsive communication support.
Well-organized meeting coordination and documentation.
Accurate processing of travel and expense activities.
Effective execution of assigned administrative and operational tasks.
Ability to manage multiple priorities with minimal supervision.
Demonstrated professionalism, discretion, and attention to detail.
Details
| Company | Carolina Legal Staffing |
| Location | Bethesda, Maryland |
| Type | FULL TIME |
| Niche | Full-time |