Event Coordinator

Avanti Staffing · Chicago, Illinois

FULL TIME

Job Description

The Events Specialist is responsible for supporting and executing various firm events such as seminars, conferences, webinars, client social events and other special events under the direction of the Marketing and Client Development Managers.

The Events Specialist will work independently and with other members of the Marketing department, other Firm departments, attorneys and a variety of external vendors, as appropriate. The ideal candidate should have the ability to conceptualize and manage the staging of events from planning and development through execution and post-event follow-up. In addition, the successful candidate will research and prepare recommendations for events and assist with evaluating opportunities as they relate to the goals and objectives of said events.

As an Events Specialist, your duties will include but not be limited to

Support all event logistics as directed by Marketing and Client Development Managers

Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up

Research and prepare recommendations for events as they relate to the goals and objectives of events and clients

Create electronic invitation content and pull RSVP reports including drafting invitation text and succinctly communicating logistical details while creatively communicating the tone and spirit of the event

Create event budgets and cost comparisons for upcoming events

Gather and compile all event materials, including electronic distribution and printing

Create and upload all materials on the webinar platform

Coordinate delivery of all items needed for events

Create event webpages for public events

Work within the department to produce event follow-up materials, such as final attendance reports and budget summaries

Work with the marketing technology team to ensure that InTapp CRM is reflective of event information and contact updates

Work with communications team on event social media promotions

Work with Professional Development to produce and report CLE certificates for event attendees

Apply for yearly HRCI certification when needed

Independently manage various department projects outside the scope of events

Skills & Competencies

Strong attention to detail and ability to multi-task and handle competing demands

Excellent communication skills, both verbal and written

Ability to handle work well under pressure with a professional and positive attitude and meet strict deadlines

Self-starter who can work independently with minimal supervision

Ability to manage numerous outside vendors with confident communication both on and off site

Qualifications & Required

Experience

A minimum of five years’ experience in events/marketing in a law firm or professional services organization preferred

Flexibility to work additional hours, including early mornings and evenings, as necessary

Travel when necessary for events held in other cities

Computer Skills

To perform this job successfully, an individual must be proficient in the following software

Strong knowledge of Microsoft Word and Excel, as well as an ability to grasp new technologies

This position is 3 days in office, 2 days remote – in the office all five days for the first 90 days

Send your resume today!

Company	Avanti Staffing
Location	Chicago, Illinois
Type	FULL TIME
Niche	Full-time

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