Construction Project Accountant/Bookkeeper
Apartment Company Group Construction, LLC
Independent Contract Position | Hybrid
Position Overview Apartment Company Group Construction is seeking a highly organized, detail-driven Construction Project Controller/Bookkeeper on an in-office contract basis. This is a strictly financial role responsible for overseeing the day-to-day financials of our multifamily and commercial construction projects, from job costing and cash management to construction loan draws, month-end close, and audit-ready financial records.
The ideal candidate has extensive experience with bank-financed construction projects of $5 million and above and understands the financial requirements of construction lending.
Key ResponsibilitiesDay-to-Day Financial Oversight ·
Oversee the daily financial operations of multiple active construction projects.
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Process accounts payable and accounts receivable accurately and on schedule.
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Manage cash flow and prepare cash forecasts and payment schedules.
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Reconcile bank, credit card, and loan accounts monthly.
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Maintain accurate general ledger accounts and chart of accounts.
Job Costing & Financial Reporting ·
Establish and enter approved budgets into the accounting system maintaining job cost records by cost code.
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Track committed costs, change order financial impacts, retainage (payable and receivable), and cost-to-complete.
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Prepare monthly job cost, budget-vs-actual, and work-in-progress (WIP) reports for ownership and project leadership.
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Identify budget variances and cost overruns early and report them to leadership.
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Lead month-end, quarterly and year-end close and coordinate with the outside CPA on financial statements and tax preparation.
Construction Loans & Billing ·
Prepare and submit monthly construction loan draw packages, including AIA G702/G703 pay applications, invoices, and supporting financial documentation. Project financial forecasting.
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Work directly with lenders, owners, and owner representatives on funding, draw
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requests, and loan requirements.
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Track loan balances, interest reserves, and remaining funds by project.
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Review subcontractor and vendor pay applications against contract values, schedules of values, and approved budgets before payment.
Audits & Financial Records ·
Keep all financial records audit-ready at all times, in both digital and paper form.
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Prepare financial documentation and schedules for lender, CPA, insurance, and tax audits, and serve as the primary financial point of contact through the audit process.
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Build and maintain organized financial filing systems and record retention procedures so any record can be located quickly.
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Track financial deadlines, including loan draws, tax filings, and reporting dates.
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Prepare project financial closeouts, including retention billings and final reconciliations.
Qualifications ·
5+ years of construction bookkeeping, project accounting, or project controller experience.
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Proven experience with bank-financed construction projects with a minimum of $5 million preferably more.
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Strong working knowledge of construction loan procedures, draw packages, and lender financial documentation.
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Solid understanding of job costing, retainage, progress billing, AIA pay applications, and construction accounting principles.
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Experience preparing for and supporting lender, CPA, insurance, and tax audits.
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Exceptionally organized, with a track record of keeping financial records clean, complete, and current.
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High attention to detail and the ability to manage multiple projects and deadlines without anything falling through the cracks.
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Professional communication skills when working with lenders, owners, and leadership.
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Advanced proficiency in Microsoft Excel and Microsoft Office.
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Experience with QuickBooks Enterprise/Online, Buildertrend, or similar construction accounting software preferred.
Contract Terms & What We Offer ·
In-office independent contract position
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Competitive contract rate based on experience
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Long-term engagement supporting multiple active projects
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Professional, team-oriented work environment
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Opportunity to grow with a rapidly expanding construction company
How to Apply:Please submit your resume and a brief cover letter outlining your construction accounting experience, particularly with bank-financed projects, loan draw administration, job costing, and audit preparation. Please include your expected contract rate and earliest available start date.
