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Confidential Jobs · Bergenfield, New Jersey
Seeking a high-level Senior Executive Administrative Assistant. In this role, you won't just manage a desk; you’ll act as a strategic gatekeeper and force multiplier to executive leadership. This role requires a professional who can stay three steps ahead, navigating complex logistics and high-stakes environments with poise and total discretion.
Responsibilities
Expert Calendar & Schedule Management:
You will manage a complex, shifting calendar, prioritizing high-impact meetings while protecting "deep work" blocks.
Proactive Anticipation:
You possess a "sixth sense" for executive needs, identifying potential scheduling conflicts, preparing briefing materials, and solving problems.
Global Travel Coordination:
Lead the end-to-end planning of intricate international travel itineraries, including visas, ground transport, and time-zone-optimized scheduling.
Confidentiality & Gatekeeping:
Serve as the primary point of contact for internal and external stakeholders. You will handle highly sensitive, confidential information regarding company strategy and innovations with absolute integrity.
Leadership Events:
Plan and execute high-impact offsite retreats and leadership events, managing everything from venue sourcing to agenda flow.
Office & Operations:
Ensure the executive office environment is meticulously maintained and optimized for productivity.
Qualifications
The
The Mindset:
A proactive, "no task too small" attitude paired with the sophistication to navigate "big picture" company goals.
A Bachelor’s degree in Business Administration, Communications, or a related field is typically preferred.
Advanced Software Proficiency: Mastery of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential.
Scheduling Tools: Expertise in managing complex, multi-time-zone calendars using tools like Outlook Calendar or Google Calendar.
Absolute Discretion: Proven ability to handle highly sensitive, confidential, and non-routine information with the utmost integrity.
Proactive Problem-Solving: A "sixth sense" for anticipating needs, identifying potential scheduling conflicts, and resolving issues before they escalate.
Emotional Intelligence: Strong "EQ" to read rooms, manage complex personalities, and serve as an effective liaison to board members and investors.
Executive Presence: The confidence and professionalism required to represent the executive leadership in high-stakes interactions. Periodic travel will be required.
Other
20% local travel will be required
Must have reliable transportation and valid drivers license to ensure office operations run smoothly.
Details
| Company | Confidential Jobs |
| Location | Bergenfield, New Jersey |
| Type | FULL TIME |
| Niche | Administrative and executive secretaries |