Executive Assistant

Coda Search│Staffing · Hoboken, New Jersey

FULL TIME

Job Description

Executive Support & Calendar Management

Manage complex calendar with multiple time zones, prioritizing meetings based on strategic

importance

Coordinate domestic and international travel arrangements including flights, accommodations,

ground transportation, and detailed itineraries

Prepare executive briefing materials, presentations, and meeting agendas

Screen and prioritize incoming communications, responding independently when appropriate

Handle expense reports, reimbursements, and budget tracking

Investor Relations & CRM Management

Maintain investor database in Salesforce CRM with accuracy and completeness

Meeting & Event Coordination

Organize and facilitate internal and external meetings including logistics, catering, and

technology setup

Coordinate fundraising activities including investor roadshows and capital raising events

3+ years of experience as an Executive Assistant supporting C-level executives or senior

leadership

Experience in financial services, private equity, real estate investment, or investor relations