Contract to hire
Pay rate - 31/h
Essential Duties and Responsibilities
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Provides the full spectrum of support to two or more SVPs within the Technology organization
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Maintains confidentiality
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Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries
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Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
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Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor
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. Assist with hoteling issues that may arise throughout the day within the executive’s organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc
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Submit expense reports weekly and reconcile Corporate American Express accounts of the executives
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Sorts, screens, reviews and distributes incoming and outgoing email
· Build strong professional relationships with colleagues within the IT Admin Team and within the firm
Knowledge of
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Organizational policies and practices
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Confidentiality policies
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Investment concepts, practices and procedures used in the securities industry
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Principles of banking and finance and securities industry operations
· Terminology of financial markets and technology products
Skill In
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Performing a range of executive support activities for a senior vice president of a major organizational functional area
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Answering telephones and assisting visitors
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Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents
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Scheduling and coordinating meetings, events, interviews and appointments
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Preparing reports
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Establishing and maintaining files, databases and other records
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Performing routine analyses and calculations involved in preparing reports
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Sorting, screening and distributing email
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Microsoft 365 Software Applications, Concur, Viso, MS Teams, Zoom, standard office equipment
EDUCATION
High School diploma and 4-6 years of experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large company (financial planning, investment management or other financial services environment preferred)
