Controller

Specialized Recruiting Group - Central Oregon · Bend, Oregon

FULL TIME

Job Description

Who We Are!

DMK Golf Design is a golf course architecture firm led by David McLay Kidd, known for creating and renovating award-winning golf courses around the world, including the recently completed Bone Valley course at Streamsong Resort. This role also supports the finance and administrative needs of Golf Landscapes, Inc., an affiliated construction company. We're looking for an experienced, detail-oriented Controller to oversee financial operations and support HR and benefits administration across both companies.

What You Get to Do!

The Controller is a senior, higher-level role responsible for the overall financial operations, reporting, and internal controls of both DMK Golf Design, Inc. and Golf Landscapes, Inc., along with HR administration and oversight of outsourced payroll and 401(k) services. The Controller will work alongside the companies' existing financial data entry/AP staff member, providing oversight and review of that work while focusing on higher-level accounting functions: accounts receivable management in Sage 100, financial reporting and analysis, cash flow management, budgeting, and management of construction lien requirements on Golf Landscapes' construction contracts. This is an in-office role requiring a minimum of 30 hours per week, suited to an experienced financial professional comfortable both managing broader financial strategy and collaborating day-to-day with existing staff in a small-company environment.

Accounting / Finance

Manage accounts receivable (AR) functions in Sage 100, including invoicing, payment application, and collections follow-up

Work alongside and provide oversight/review of the work of the company's existing financial data entry and accounts payable (AP) staff member

Oversee general bookkeeping and ensure accuracy of expense tracking in QuickBooks

Reconcile accounts, close the books monthly, and prepare financial statements and periodic reports for ownership

Manage cash flow, budgeting, and financial planning/forecasting

Establish and maintain internal controls and accounting procedures

Serve as the primary point of financial guidance and analysis for ownership and leadership

Maintain accurate financial records in compliance with company policy and applicable regulations

Prepare and post journal entries in both Sage 100 and QuickBooks

Prepare and organize year-end accounts and supporting documentation for submission to the company's outside CPA for tax preparation

Insurance, Multi-State Compliance & Construction Lien Administration

Manage the companies' business insurance programs, including general liability, professional liability/E&O, and other required coverage, working with brokers/carriers on renewals and claims

Manage state-by-state business compliance requirements as the companies operate on projects across multiple states, including foreign entity registration, business licensing, and contractor/construction licensing

Manage all construction lien requirements arising from Golf Landscapes, Inc.'s construction contracts, including preliminary/pre-lien notices, conditional and unconditional lien waivers and releases, and mechanic's lien filings and deadlines, in compliance with each project state's lien statutes

Track renewal deadlines and maintain records for all licenses, registrations, insurance policies, and lien-related filings to ensure the companies remain in good standing in every state of operation

HR &

Benefits

Administration

Manage day-to-day HR administrative functions, including onboarding, personnel records, and policy compliance

Manage the relationship with and processing through the outsourced payroll service

Manage the relationship with and administration of the outsourced 401(k) plan provider

Administer employee benefits programs, including medical insurance, bonus programs, and profit sharing

General Administration

Support vendor and contractor coordination (contracts, purchase orders, follow-up)

Maintain organized digital and physical financial and personnel filing systems

Prepare, format, and proofread financial and business documents and reports

Support the design team and ownership with financial and administrative needs as requested

Other duties as assigned

What You Will Bring...

Bachelor's degree in Accounting, Finance, or related field preferred

3+ years of experience of full cycle accounting or controller-level roles

Experience with QuickBooks and Sage 100, or similar accounting software required

Prior experience with HR, payroll and benefits administration preferred

Experience managing business insurance programs and multi-state business compliance (foreign entity registration, business/contractor licensing) preferred

Experience with construction lien law and administration (preliminary notices, lien waivers, mechanic's lien filings) strongly preferred

Experience preparing accounts and supporting documentation for outside CPA/tax preparers preferred

Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace

Strong written and verbal communication skills

High degree of accuracy, organization, and discretion in handling confidential financial and personnel information

Ability to manage multiple priorities and work independently with minimal supervision

Reliable and punctual, able to meet the daily on-site schedule requirement

To Apply:

For confidential consideration, please submit resume to karen.turner@expresspros.com

Company	Specialized Recruiting Group - Central Oregon
Location	Bend, Oregon
Type	FULL TIME
Niche	None

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