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Smith Harris Design Associates · Charlotte, North Carolina
Small Commercial Interior Design firm looking for a full-time, in-office Design Administrator / Bookkeeper to handle the company's daily financial records and oversee general administrative operations. Salary and Full Benefit package.
Core Responsibilities
• Bookkeeping & Finance:
o Manage accounts payable and accounts receivable (client invoicing, record deposits, track collections, process vendor invoices, schedule payments)
o Reconcile bank and credit card statements.
o Process payroll and track expense reports.
o Prepare basic financial reports, such as profit and loss statements.
• Office Administration:
o Oversee daily office operations, supplies, and equipment.
o Handle vendor relationships and coordinate service providers (Insurance, IT, 401K etc.)
o Manage internal schedules, meetings, and correspondence.
o Maintain physical and digital filing systems
• Support & Compliance:
o Assist leadership with special projects or onboarding new hires.
o Ensure financial records align with basic accounting standards.
o Human resources duties
o Update ant maintain company templates
• Design Support
o Assist with permit submittal and interface with Mecklenburg County
o Assist with site visits and field verification
o Complete bid evaluation forms
o Create Digital Finish Boards
o Manage an maintain Resource Library
Key Qualifications
•
2 to 3 years of experience in bookkeeping, accounting, or administrative management.
• Software Skills: Proficiency in QuickBooks, Power Point and Microsoft Office Suite (Excel, Word).
• Soft Skills: High attention to detail, strong time management, professional communication, and the ability to maintain financial confidentiality.
Receptionist
Aya Healthcare · Pittsburgh, Pennsylvania
Details
| Company | Smith Harris Design Associates |
| Location | Charlotte, North Carolina |
| Type | FULL TIME |
| Niche | Office and Administrative Support Occupations |