Office Coordinator

Addison Group · Schaumburg, Illinois

FULL TIME

Job Description

The Office Coordinator position plays a crucial role in the success of the internal staff within an office. The Office Coordinator will prioritize their day to balance the responsibilities of managing the day-to-day office needs, supporting producers, and partnering with local Branch Managers to champion a cohesive, positive office culture. This individual will also assist in onboarding across all of our offices and business units.

Responsibilities

Act as local point of contact for all facilities-related responsibilities including vendor management, building management (parking, building access, etc.) and coordinating with Facilities Manager for office repairs

Manage and maintain an orderly office environment

Manage front desk coverage schedule and ensure calls are answered and office visitors are greeted courteously and in timely manner

Coordinate group meetings; provide support for any necessary detail – scheduling, booking conference rooms, food catering, transportation, materials

Coordinate interview rooms to ensure short wait times

Act as Onboarding Partner for all local new hires to assist with equipment inventory, desk setup, and any other required first day needs

Regularly meet with Operations Support Manager for any new policies, updates, or changes to any internal process

Act as a liaison for production teams by communicating changes, as well as facilitating new initiatives driven by various corporate departments

Assist with candidate care initiatives and recognition weeks, such as Payroll Week, Admin Day, etc.

Partner with local Branch Managers to plan and coordinate office-wide annual events

Assist with internal culture projects in partnership with the local Managers or Operations Support Manager, as needed

Oversee all aspects of the candidate onboarding and compliance process including initiation, candidate follow-up, and tracking, in compliance with HR policies

Verify and complete pre-employment screening and Form I-9s, when applicable

Maintain all confidential information for candidates, including pre-employment screening and Form I-9 documentation

May assist with the candidate timecard process including reporting, contacting candidates, and notifying recruiters

Assist with completing unemployment claims

May publish and maintain jobs on approved job boards

Qualifications

Four-year degree or equivalent

Professional oral and written communication skills

Proficient in Word and Excel

Excellent customer service skills

Organized and detail-oriented

Company	Addison Group
Location	Schaumburg, Illinois
Type	FULL TIME
Niche	Full-time